Leave And Fine For Absence
a. LEAVE (even on medical grounds) shall not be counted toward ATTENDANCE IN CLASS. Even approved leave shall be considered / counted as an ABSENCE FROM CLASS. Students shall be still responsible for maintaining minimum attendance requirement in each course during a semester.
b. Due to the fact that leave shall not change the actual attendance percentage, however it shall be requested and approved in order to avoid imposition of fine and / or to prevent the student from being suspended / dropped from the course / University rolls instantly.
c. A written application for leave shall be turned in to the office of the Department Chair. After approval by the Instructor (in case it is for three consecutive days) and with recommendation / otherwise remarks by the Instructor (in case it is for more than three days), shall be sent to the Department Chair for approval / further action. The Student Leave Form is available in the Office of Department Chair. Supportive documentation of the reason for absence shall be required.
d. Leave shall be requested in advance except for valid medical reasons or exceptional circumstances beyond control of an individual. However it shall be subject to approval by the Department Chair (if the leave period exceeds three days).
e. Leave shall not be approved for the period covering the Mid-Semester (Mid Term) Examination or the End of Semester (Final) Examination. For a Medical Emergency (valid documentary evidence is required), the leave shall be approved by the Vice Chancellor.
f. Any concession / compensation (for example, repeating of exam / test / quiz, class / lab / field work, etc.) of leave shall not be considered and/or given in the instructional or assessment exercises of the course work in any manner and/or on any ground whatsoever, except for valid medical emergency or urgent official engagement (authentic documentary evidence required) unless it is approved by the Department Chair.
g. Fine for Absence from a Class / Lab Session without Approved Leave:
(i) Undergraduate students
A fine for absence without duly Approved Leave shall be payable by the concerned student @ Rs. 100/- per Class Session.
(ii) Graduate and Postgraduate Students
A fine for absence without duly approved leave shall be payable by the concerned student @ Rs. 200/- per Class Session.
(iii) Re-admission Fee due to suspension / drop on account of Absence without Duly Approved Leave
A student dropped from the rolls of the University (in any program) shall be required to pay Rs. 5,000/- as
Re-admission Fee together with due fine for the absence period.
(iv) Responsibility for Maintenance of Attendance Records and sending Absentee(s) Information to the Accounts Office
The Department Chair shall be responsible for maintenance of Attendance Records and shall send weekly Absentee(s) List to the Accounts Office every first working day of the month to follow.